Refrigerant Management & NYDEC Compliance Services
Facilities operating refrigerant-containing equipment are subject to expanded tracking, documentation, and reporting requirements enforced by the New York State Department of Environmental Conservation (NYDEC). ADMEDEALEM provides end-to-end refrigerant management services designed to help facilities achieve, document, and maintain compliance—using computerized records structured to meet current deadlines and future annual reporting obligations.
Comprehensive Refrigerant Management Services
Our refrigerant management services support the full compliance lifecycle, from initial program setup to ongoing annual reporting. We focus on practical implementation, defensible documentation, and long-term continuity.
- Refrigerant Management Plan (RMP) development
- Equipment inventory and categorization
- Leak tracking and service documentation
- Refrigerant usage and consumption calculations
- Computerized compliance reporting
- Ongoing annual compliance support
Refrigerant Management Plan (RMP)
We develop facility-specific Refrigerant Management Plans that establish clear procedures for refrigerant handling, documentation, and compliance oversight.
- Covered equipment and refrigerant types
- Leak inspection and repair protocols
- Defined roles and responsibilities
- Recordkeeping and retention procedures
- Corrective action and escalation workflows
Equipment Inventory & Refrigerant Tracking
Accurate equipment inventory is the foundation of refrigerant compliance. We assist with identifying refrigerant-containing systems and maintaining centralized, computerized records.
- Identification of applicable refrigerant systems
- Documentation of refrigerant type and system classification
- Centralized electronic inventory records
- Ongoing updates for equipment changes
Leak Detection, Service Logs & Repair Tracking
We implement structured tracking systems to document leak events, service activities, refrigerant additions, and corrective actions in inspection-ready electronic logs.
- Leak discovery and repair documentation
- Service visit and contractor activity logs
- Refrigerant additions and removals
- Follow-up verification and closure records
Refrigerant Consumption & Annual Reporting
ADMEDEALEM supports facilities in calculating and documenting refrigerant usage and losses, producing annual summaries aligned with NYDEC reporting expectations.
- Annual refrigerant usage calculations
- Consumption summaries for internal review or submission
- Structured records for future reporting years
Computerized Compliance Reporting
All refrigerant management records are maintained in organized, digital formats designed to support audits, inspections, and long-term compliance continuity.
- Electronic inventories and service logs
- Computerized consumption summaries
- Consistent year-over-year record structure
Who This Service Is For
Our refrigerant management services support a wide range of facility types, including:
- Commercial and mixed-use buildings
- Institutional and campus environments
- Cultural and educational facilities
- Healthcare and laboratory spaces
- Facilities with centralized or distributed refrigerant systems
Why ADMEDEALEM
Our approach is engineering-driven and compliance-focused. We design refrigerant management systems that are practical for facility teams, defensible during inspections, and adaptable to future regulatory changes.
- Inspection-ready documentation
- Coordination with existing service vendors
- Clear, maintainable compliance systems
- Long-term regulatory foresight
Need Help With Refrigerant Compliance?
If you’re unsure whether your refrigerant records meet NYDEC expectations—or want to prepare for upcoming reporting deadlines—we can help.
Refrigerant Management – FAQs
Do all facilities need a Refrigerant Management Plan?
Applicability depends on equipment type, refrigerant charge size, and regulatory thresholds. We help facilities determine scope and requirements.
Do you support ongoing annual reporting?
Yes. Our services support both initial compliance and future annual reporting requirements.
Can you work with our existing contractors?
Yes. We coordinate documentation while integrating with your existing service providers.
Are records maintained electronically?
Yes. All inventories, logs, and summaries are maintained in computerized formats suitable for inspections and audits.